Surf aid International is an International NGO that was created in 1999 to respond the needs of
Communities in a professional, transparent and Community empowering way. SurfAid is now engaged in public health and Emergency preparedness program work-in Mentawai and Nias Sumatra, We are seeking a dedicated and professional person to fill full time position:
Position Title: Finance Officer
Location: SurfAid International offices Indonesia
Position Status: Full-time, salary package for local recruitment - Bali
Accountability: Finance Manager.
Purpose: Ensuring overall management of personal administration, cash management, payroll and monitoring daily finance transaction accordance with SurfAid International’s policies and procedures for accountable and reliable annual report.
The area of responsibility for this role will cover the Indonesia office and all Indonesia Field Office. This position supervises the accountant and finance assistant to ensure all cash and related activities are accountable-transparent-auditable and Office Manager to ensure all personal and it issues are accordance with SurfAid policies and procedures and Indonesian Labor Law.
QUALIFICATIONS:
Minimum accountancy and administration degree level. Minimum 3 years relevant work experience in Finance and Administration. Effective verbal and written communication, multi-tasking, organizational, prioritization skills are necessary. Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members is required. Experience working and traveling in difficult conditions, and fluency of English and Bahasa Indonesia are important. Highly developed computers skills with strong familiarity of word processing, spreadsheets, and database software are mandatory. Understand MYOB as advance.
RESPONSIBILITIES/DUTIES:
Administer and adhere to SurfAid International values, principles polices and procedures, including but not limited to:
Recruitment
Coordinate national staff recruitment for SurfAid International Indonesia and its field offices together with Office Manager including finalizing vacancy notices, receiving and organizing candidate applications, coordinating interview, supporting selection panels, and administering relevant tests in line with SurfAid International [input] Indonesia Recruitment policy and procedure
Salary and Benefit
Oversee calculation of national salaries and benefits, and assist with issuing contracts for new staff and contract renewal where relevant.
Checking and verifying of the monthly payroll, preparation of Bank details for salary transfer
Ensure accurate and timely payment of national salaries and benefit for staff
Manage the implementation of tax, Jamsostek and health insurance registration and other requirements under Indonesian labor law and tax law.
Induction/Training
Ensure the induction and orientation of staff as per SurfAid International Handbook
Conduct finance and administration training for field office staff and partner staff
Cash Management
Preparing cash needed calculation for SAI on monthly basis after collecting the cash plan from program and all department
Create and implement feasible procedures needed for a better cash usage
Reviewing/Monitoring
Assist in advising managers and staff issues relating to a variety of Human Areas, e.g Recruitment, Orientation, work related benefits and separation of staff
Coordinate and monitor staff leave/RnR, ensuring leave records maintaining
Review field financial reports
Ensure all the program accordance with SurfAid International policies and procedure and in place with donor guidelines
Reporting
Support accountant on preparing monthly general financial reports.
Follow audit and subsequent discussions with finance manager, recommend financial training activities for financial staff and partners
Cooperates with external auditors in the annual audit
Record/Filling
Maintain an efficient filling system of all administrative supporting documents
Responsible for maintaining Human Resources Information System(e.g Staff lists, staff personal data, staff organ grams) is accurate and complete
To ensure a proper filing system for all of leave request and distribute to appropriate staffs and/or
Oversight of Finance Work plan
Together with Finance Manager prepare Finance Dept annual and monthly work plans and ensure implementation
Responsible for Finance Dept monthly progress report using the approved format
Responsible for organizing Finance Dept monthly staff meeting to address staff issues and ensure minutes are recorded and followed up
Liaise with Finance Manager and ensure Finance Dept needs are incorporated in the operational costs budget and follow up implementation
Supervision of Finance team
To conduct closely coordination with Finance Assistant related with Finance matters and Program Manager/Office Manager related with HR matters
Supervise Finance Assistant related with Finance and Office Manager related with HR
Leading & Training the Team
Communicate a clear picture of what needs to be achieved; helps others to recognize the potential of a situation;
Create a learning environment
Utilisation of Resources
Prioritise and organise own and others time to optimise the outputs achieved
Have good knowledge of resources available, their capacity and can use these effectively
To whom meet with the recruitment send your application letter and CV with Subject email “FOA – Your Current Place”, Example : “FOA – Bandung” to email : surfaidjobs@gmail.com Before 28 November 2008
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